For rota team members, volunteers, swimming members and guests
Our aim is simple: everyone should be able to use and help run Shere Swimming Pool safely. Trustees have collective
responsibility for health and safety; the Chair provides governance and oversight, and the Operations Manager – Health & Safety has delegated responsibility for day-to-day health and safety management. Everyone using or volunteering at the pool must cooperate, follow the rules and take reasonable care of themselves and others.
Everyone at the pool
- Follow the pool rules, safety notices and any instructions given by a Trustee or authorised volunteer.
- Take reasonable care of your own health and safety and that of other people who may be affected by what you do.
- Do not interfere with or misuse safety equipment, protective equipment, plant or anything provided for health, safety or welfare.
- Report hazards, unsafe conditions, damaged equipment, accidents or incidents promptly to a Trustee or the Operations Manager – Health & Safety.
- In an emergency, follow the Emergency Action Plan (EAP) and instructions from those managing the incident.
Rota team members
- Be familiar with the Health & Safety Policy, Normal Operating Plan (NOP) and Emergency Action Plan (EAP), and follow the safe systems of work for your role.
- Use the required safety equipment, protective clothing and safety devices correctly.
- Report unsafe working practices or conditions, damage to plant/machinery/equipment, and all accidents immediately to the Operations Manager – Health & Safety or a Trustee.
- While carrying out your main pool-operating duties, also be alert to unsafe use of the pool and breaches of pool rules
- New rota team members must receive relevant health and safety induction before working unsupervised and must understand what to do in a fire or other serious emergency
Other Volunteers
- This includes volunteers helping with cleaning, pool surrounds/toilets, replacing the pool cover and other occasional tasks.
- Only carry out tasks you have been briefed or are competent to undertake. Follow any safe working instructions and use any protective equipment provided.
- Know the basic rules for safe use of the pool and what to do if you see an incident, accident, hazard or emergency.
- If you are unsure whether something is safe, stop and ask a Trustee or the Operations Manager – Health & Safety before continuing.
All Members
- Follow the rules for safe use of the pool and help maintain a safe environment for other swimmers.
- Children and guests for whom you are responsible must also follow the pool rules.
- Report hazards, unsafe behaviour, accidents or incidents to a Trustee or appropriate volunteer.
- In an emergency, follow instructions and do not obstruct those dealing with the incident
Guests
- Guests must follow the same pool rules and safety instructions as members.
- The member bringing a guest should make sure their guest understands the relevant pool rules.
- Guests should report hazards or incidents and follow instructions given in an emergency.
If there is an accident, incident or emergency
- Get help immediately and follow the Emergency Action Plan where applicable.
- Know the location of first-aid facilities and, if your role requires it, the fire extinguisher and relevant emergency equipment.
- All accidents and incidents should be reported so that they can be recorded, investigated where necessary and lessons learned.
- Do not attempt a task or intervention beyond your training or competence.
This is a short practical summary of SSPC Health & Safety Policy, Issue Five, August 2026. It does not replace the full policy, NOP or EAP. The Chair and Trustees are expected to read the full Health & Safety Policy.
Approved: August 2026 • Review when operating circumstances or legislation require